What is the flood portal?
The NSW Flood Data Portal is a central storage location which holds flood risk information that has been commissioned under the NSW Floodplain Risk Management Program.
What is an organisation?
An organisation in the NSW Flood Data Portal represents an organisation which has commissioned a flood study or plan. In most cases, this is a NSW Local Council, but can include NSW State Agencies.
What is a flood project?
A flood project represents a flood study or plan which was commissioned under the NSW Floodplain Risk Management Program.
What is a Dataset?
A Dataset represents a file / collection of files which has been created as a part of a flood study or plan, such as a report, spatial data output or flood model.
If I load data to the NSW Flood Data Portal, does this mean NSW SES is now owner of this data?
No. While NSW SES is the custodian of the NSW Flood Data Portal, data loaded by organisations to the NSW Flood Data Portal remain the responsibility of the organisation who loaded the data.
What will the NSW State Emergency Service do with GIPA requests for data loaded for my organisation on the NSW Flood Data Portal?
The NSW SES will forward any GIPA requests received directly by the NSW SES, for access to data on the NSW Flood Data Portal, through to the organisation for which the requested data relates.
NSW SES will not provide access to any restricted data on the NSW Flood Data Portal without the expressed permission of the organisation who loaded the data.
How can I see what flood projects my organisation has loaded?
The simplest way is to search for your organisation on the organisations page. Your organisation’s page will show a list of all flood projects which have been entered into the Portal under the flood project TAB.
I have added a flood project, but I am unable to access it.
Draft flood projects will not appear in portal wide flood project searches. To access these, you need to:
- Have permission to edit the flood project
- When you navigate to your organisation, draft flood project will be listed in the flood projects TAB
- Once you have selected your draft flood project, you can continue editing using the Manage button
How do I enable members of the public to search for my flood project using the location search?
This search uses the Spatial Extent field from the Flood Projects metadata. To enable your Flood Project to be found in the location search, ensure this map is populated with the study extent.
I have submitted by flood project for approval, how long until it is approved?
Flood projects are reviewed on a weekly basis by the NSW Flood Data Access team who will review the flood project, passing it through a quality assurance process.
Delays will occur if a flood project is rejected, however you will receive information pertaining to the reason for the rejection, including any changes which need to be made to the metadata or resources. Once the changes have been made, the flood project is able to be resubmitted for approval.
Can I download data?
Datasets which are able to be downloaded are indicated by the orange download button. The ability to download datasets is determined by the security permissions applied to the dataset, by the organisation which uploaded the dataset.
Where datasets have “Open Access” or “Registered Users Only” security permissions applied, all registered users of the NSW Flood Data Portal are able to download these datasets.
Where datasets have “Limited External Access” or “Internal FDP Use Only” security permissions applied, only Editor or Administrator members of the organisation which loaded the dataset are able to download these datasets.
If you wish to request access to datasets which you do not have access to download, a data-broker email is provided for the organisation when you click on the grey download button.
Administrators for the organisation which loaded the dataset are able to give permission to download a dataset to individual registered users.
How can I use data which I have downloaded?
Each dataset is licenced with a specific licence that describes how the data can be used. Please refer to the specific licence conditions for details.
Some datasets, for example spatial data, will need specialised software to see and use.
Will the NSW State Emergency Service remove or delete any data on the NSW Flood Data Portal?
The NSW Flood Data Portal is designed to be a repository for all NSW flood data, including data which is currently outside its retention period, as designated by the NSW State Records ACT 1998.
The NSW SES will not delete or remove data from the NSW Flood Data Portal unless expressed permission is granted from the organisation who loaded/owns the data.
What will happen to my data should the NSW Flood Data Portal ceases operation?
The NSW Flood Data Portal is currently supported by the NSW Government with recurrent funding, and is provided to NSW Local Government at no charge.
In the event that the NSW Flood Data Portal ceases operation, all organisations who have data loaded in the portal will receive formal communication to notify them of the portals closure, with sufficient time provided for organisations to download any data which they have loaded to the NSW Flood Data Portal prior to closure.